After comparing the data of 2017 and 2018 in terms of fuel consumption and mileage analysis of the State Police vehicles, the State Audit Office has established that the amount of fuel actually used in 2018 has decreased by 12.3% or 352,490 litres if compared to 2017, which resulted in the state budget savings of more than 400 thousand euro in 2018.
Such a result was achieved after the implementation of the audit recommendations provided by the State Audit Office.
The State Audit Office has indicated in the audits of the financial statement of the Ministry of Interior regularly from 2013 to 2016 that the State Police has not ensured sufficient control over the operation of vehicles, including control over filling out waybills and route sheets, compliance of fuel accounting and writing-off. Moreover, the State Police has not fully assessed the opportunities of the use of existing Global Positioning System (GPS) at the disposal of the State Police, which results in the risk of unreasonable spending of state budget funds and the risk that service vehicles might be used not only for the performance of official duties. In the cases included in the audit, the State Audit Office discovered examples that might indicate such a possibility by comparing the waybills and GPS data.
For example, 18% of vehicles are operated with a GPS device that does not function, when the GPS device has not functioned from 8 days up to 15 months, although the internal regulations of the State Police prohibit the use of vehicles equipped with GPS device if the GPS device is not functioning. In their turn, 33% of the routes reported in the waybills of the vehicles differed from the GPS data significantly, for instance, the vehicle drove in Riga or to Mārupe, but the waybill indicated a drive to Daugavpils. In total, a mileage of 714 km was even indicated in the waybills that the GPS device did not record or vice versa when GPS-recorded drives were not indicated in the waybills.
The Internal Security Bureau of the Ministry of Interior had also initiated several criminal proceedings for alleged misappropriation of fuel by the employees of the State Police.
In 2017, the State Police took measures to improve internal control over compliance with vehicle operation requirements significantly by following repeated references by the State Audit Office to deficiencies in compliance with the Vehicle Operation Rules of the State Police and reacting to the criminal proceedings initiated by the Internal Security Bureau.
Starting from 1 November 2017, it was determined that a full tank of fuel should be refilled and the odometer reading should be indicated during every refuelling of a service vehicle. Thus, every time a fuel stocktaking was made to provide information about the actual fuel consumption of the vehicle per 100 km. According to the order of the State Police, the fuel tank of any service vehicle must be full on the last day of the month to determine the actual fuel consumption in a corresponding month, and GPS modules were purchased for 150 vehicles, which had not been equipped in previous years in 2017. Procurement of another 253 GPS modules is required to equip the entire car fleet of the State Police with GPS modules.